Amazon KYC

Company formation files
translated and certified for Amazon

The deed of foundation and everything filed with it — translated in full, certified with our company stamp, and prepared so the reviewer on the other side can match it against the original line by line.

  • Deed of foundation and articles
  • List of members and share capital
  • Stamps, seals and signatures accounted for
  • Handwritten dates and marginal notes
  • Certified, notarised or sworn as required
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Send the file — scans are fine — and we will reply with a fixed price for the set.

Your documents

    What we guarantee
    • Company stamp & certificate of authenticity
    • One partner for every language
    • Confidential — NDA on request

    Every document in an Amazon KYC company file

    A formation file is not one document but a small bundle, and each part is checked for something different. Here is what we translate and why each piece matters to the person reviewing it.

    • Deed of foundation

      The founding contract itself: who set the company up, what it is permitted to do, how much capital went in, and who may sign for it. Depending on the country it appears as the deed of foundation, the articles or the memorandum of association. This is the document reviewers read most closely, and the one where an approximate translation shows immediately.

    • List of members

      The shareholders, their contributions and their percentages. This is the page that answers the beneficial-ownership question, so the names, addresses and figures have to agree with your other documents character for character. Where a name exists in more than one alphabet we follow the spelling used in the passport, and we say what we have done.

    • Statement on the availability of the share capital

      The declaration that the capital was genuinely paid in or made available, signed by the managing director. It is short and formulaic, which is exactly why it gets fumbled — its whole value lies in the precise wording of the undertaking, and that wording is what we preserve.

    • All company details

      Registered seat, company registration number, tax and VAT numbers, activity codes, the date of incorporation. Numbers are reproduced, never tidied: a registration number silently reformatted into a neater shape is one of the most common reasons a file comes back rejected.

    • Signatures and stamps

      Every mark the original carries is accounted for — each signature, each round stamp, each embossed seal — described in place, where it sits on the page. Someone holding the two documents side by side has to be able to find everything on the original somewhere in the translation.

    • Lawyer details

      In several jurisdictions the deed only becomes valid once a lawyer has countersigned it, and Hungary is the clearest case. The countersignature clause, the bar registration number and the office details are part of what makes the document count, not a footer to be skipped, and they are translated as such.

    • Handwritten dates or annotations

      A filing date written in by hand, a corrected figure, a clerk’s note in the margin, initials beside an amendment. This is the hardest part of the job and the part automated translation simply drops. Where something genuinely cannot be read, we mark it illegible rather than guess — a guess in a KYC file is worse than a gap.

    Company formation documents in Hungary, Romania, Estonia and Latvia

    A great deal of foreign investment into Europe now arrives as a small subsidiary set up for one purpose: to hold the European side of an online business. Hungary, Romania, Estonia and Latvia come up constantly, Poland, Czechia, Bulgaria and Lithuania not far behind. The company is formed locally through a lawyer or a formation agent, and a few weeks later the marketplace or the bank asks to see the whole file.

    What the file is called where you registered

    • Hungary — Kft: the deed of foundation, the list of members and the statement on the availability of the share capital, countersigned by a Hungarian lawyer.
    • Romania — SRL: the act constitutiv together with the members’ resolutions and the registry documents that follow it.
    • Estonia — OÜ: the memorandum and articles of association, plus the extract from the Business Register.
    • Latvia — SIA: the decision on foundation and the articles, as filed with the Commercial Register.
    • Poland — sp. z o.o.: the umowa spółki, often executed as a notarial deed, with the KRS extract.
    • Czechia, Slovakia, Bulgaria, Lithuania and the rest: different names, the same three moving parts — the founding contract, who owns what, and proof that the capital exists.

    Which of those need translating is worth checking before you pay for anything. Amazon publishes a fixed list of languages its reviewers accept, and it is not intuitive: Polish is on it, and so is Simplified Chinese, while Hungarian, Romanian, Estonian, Latvian, Czech and Slovak are not. So the Chinese parent company’s paperwork often needs nothing at all, and the European subsidiary’s file needs everything. Send us the reviewer’s request with the documents and we will tell you which is which before quoting.

    One combination we see every week: a Chinese or Turkish group, a Hungarian or Romanian subsidiary, an English-language reviewer, and a formation agent in the middle who speaks neither of the other two languages. That is a normal job for us, not an unusual one.

    The documents that travel with it

    The deed rarely arrives on its own. These are the papers that come with it, and they are usually needed in the same language and to the same standard.

    A reliable partner for your Amazon KYC documents

    Most of this work reaches us the same way. A company in China, Turkey, the United States or the Gulf decides to sell in Europe, sets up a subsidiary in Hungary, Romania, Estonia or Latvia through a local agent, and then the marketplace asks for the file. The agent works in the local language, the client works in their own, the reviewer reads a third — and the deadline belongs to none of them.

    That is where we fit. We have been translating official company paperwork since 1999, and we know what these files are made of: the countersignature clause, the capital statement, the stamp in the margin that everyone else ignores. Your lawyer or formation agent can send the documents to us directly if that is simpler — we will keep you copied, and nothing needs explaining twice.

    Tell us exactly what the other side asked for and we will match it. A certified translation carrying our company stamp and a signed certificate of authenticity covers most marketplace and bank uploads. Where a country requires a court-appointed sworn translator — Spain is the case that comes up most often, Germany the next — we have them, and we will tell you plainly which one your file needs rather than sell you the more expensive option by default.

    What you are really buying is that this never becomes your problem. An account that stays open, a bank that stops asking, a file nobody sends back. A business should not stop because a document was in the wrong language.

    Happy to be of service,

    Founder

    From scan to upload

    1. 1

      Send the file as you have it

      Phone photographs and registry scans are fine. If you have the request from Amazon, the bank or the notary, send that too — its wording tells us which kind of certification is expected.

    2. 2

      We tell you what actually needs certifying

      Not every page in a formation file needs translating, and not every translation needs the same certification. We separate the two before you commit to anything.

    3. 3

      One fixed price for the set

      For the whole bundle, not per surprise page. Tell us the deadline and we will confirm it before you approve.

    4. 4

      Delivered ready to upload

      Each translation paired with its original, stamps and signatures accounted for, certificate of authenticity attached. Digital for upload, on paper where a registry insists on it.

    Frequently asked questions

    Tap any question to see the answer!
    Does Amazon want a certified translation or a notarised one?
    Amazon’s published requirement is a notarised translation into one of its accepted languages, submitted together with the original document. Banks, registries and courts ask for other things — a certified translation with the translator’s stamp and certificate, or a sworn translation. Send us the exact wording you were given and we will tell you which of these your file needs before you pay for anything.
    My Hungarian deed is already bilingual. Do I still need a translation?
    Often not, and we will say so. Hungarian deeds are frequently drawn up in a Hungarian–English bilingual layout, and if the English column is complete and the stamps and countersignature are covered by it, that may be all the reviewer needs. Send it over and we will look before quoting. What is usually still missing is the list of members or the capital statement, which are commonly Hungarian-only.
    Can my lawyer or formation agent deal with you directly?
    Yes, and it is usually faster. Agents in Budapest, Bucharest, Tallinn and Riga send us files on behalf of their clients regularly. We work to whichever of you is managing the deadline and keep the other copied — there is no need for the documents to travel through a third inbox.
    The scan is covered in stamps and handwriting. Is that a problem?
    No — it is the normal state of these documents and it is the part we are good at. Every stamp and every handwritten addition is reproduced in position in the translation. The only thing we will not do is guess: if a word or a figure genuinely cannot be read, it is marked as illegible, and we will tell you so you can request a cleaner copy if it matters.
    Which languages do you cover for formation documents?
    Hungarian, Romanian, Estonian, Latvian, Lithuanian, Polish, Czech, Slovak, Bulgarian, Chinese, Turkish, Spanish, German and more, into English or another accepted language. If your combination is unusual, ask — the answer is usually yes.
    Do you also do sworn translations for Spain and Germany?
    Yes. Where the receiving country requires a translator appointed by its own authorities, we work with sworn and court-appointed translators in those countries. It is more than a marketplace upload requires, so we will only recommend it where it is genuinely needed.
    How much does it cost and how fast can you deliver?
    A fixed price for the whole file, by language pair and volume rather than by the page. Formation files are short and we treat a stalled registration or a blocked account as urgent. Send the scans, tell us the deadline, and you will have both answers the same day — with no obligation.

    Send us the file

    Scans are enough for a quote. You will have a fixed price and a straight answer on the certification the same day.

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