Invoice submission

Send your invoice here for maximum efficiency and on-time payment.

Upload one invoice at the end of each month, containing all of your work for that month. Do not send invoices by email to your project manager — emails containing invoices are deleted without reply and the invoice is not registered.

You will receive payment within one month of correct receipt. We do not confirm receipt, so if you do not hear back, assume all is well.

Only invoices in PDF format are accepted.

Your invoice must include

  • Your own VAT number (intra-community VAT number if you live in the EU)
  • Your full address
  • Invoice number
  • Invoice date — the last day of the month, not the first of the next
  • The project number for each job
  • Your bank details
  • Our details: GB Translation OÜ, Harju maakond, Kesklinna linnaosa, Tartu mnt 67/1-13b, 10115 Tallinn, Estonia. VAT no. EE102456293

If your work for us is carried out via the Smartcat platform, you do not need to send a separate invoice.

We need a correct invoice — correct in its fiscal information and in its project details and totals — within a maximum of 60 days. After that period, jobs are considered prescribed and can no longer be invoiced or paid.

Submit your invoice

One PDF, covering the whole month. The five confirmations are what keep it out of the next payment round.

Your invoice (PDF only)
    Before you send — please confirm

    Why this page exists

    By definition, linguists are good at creative work and less fond of compiling invoices — and as a language supplier you are usually busy delivering last-minute projects on time. Nobody enjoys spending an afternoon checking invoices, on either side of the exchange.

    The number of invoices that arrive with something missing is high enough that this page had to exist. When one needs correcting we have to ask you to change it, and a corrected invoice automatically moves into the next payment batch — one calendar month later. The five boxes above exist to save you that month, not to make a point.

    Get them right and there is nothing else to do: no chasing, no reminders, no confirmation to wait for. The money simply arrives.

    Thank you for working with us,

    Founder